Become a Volunteer
Transformation Training Institute, Inc. will host its 6th Annual Black History Month Conference 2025 on February 21-22, 2025, and our 3rd Annual Fundraiser Gala. This event will be in person at venue TBA in Augusta, Georgia! Thank you so much for supporting our conferences and other trainings. We need volunteers. Starting early gives us all the opportunity to plan and manage our volunteer service time. Most of us are employed, therefore starting early will assist with not having a time conflict or to become overwhelmed. We thank you advance for assisting us in having the best conference yet in 2025!😄 We plan to have day-of-event volunteers to ensure all clinicians are participating in all instructional times of the conference. We received lots of requests for a hybrid conference option. If you are an IT person, please assist in making this happen. Below are a few areas to volunteer, but if you can assist in an area not mentioned, please feel free to let me know. There is a place for all who want to assist. Please complete the form below if you are interested in being a conference volunteer. If you have any questions, please email sandra@transformationtraininginc.com. The first meeting will be on April 25, 2024, @ 6:30 pm EST via Zoom. I can't wait to see some of you all again. Let’s work together to make the 2025 Conference the best one yet!
Sponsorship/Exhibitors/Ads
Select specific potential donation populations such as hospitals, car dealerships, treatment facilities, etc.
Keep a record of potential contacted sponsors/ad purchasers.
Make contact and provide sponsorship/ad information in-person or via email.
Follow up with each for disposition on participation.
Answer potential sponsors' questions regarding the conference and participation.
Technical Support
Provide basic technical assistance, such as troubleshooting issues with projectors, sound systems, or Wi-Fi connections.
Coordinate and support IT team Lead Coordinator and venue staff in case of more complex technical problems.
Session Proctor
Keep track of session time limits and notify speakers about their remaining time.
Help manage Q&A sessions by facilitating audience questions and providing microphones if necessary.
Ensure smooth transitions between sessions, including introducing speakers and making announcements.
General Assistance
Be friendly, approachable, and ready to help with any task which may arise.
Report any issues or concerns to the designated supervisor or IT coordinator.
Guide attendees to different conference areas, such as session rooms, restrooms, and dining areas.
Be familiar with the conference schedule, special events, and any changes or updates.
Registration
Greet attendees and guide them through the registration process.
Provide name badges, conference materials, and any relevant information.
Answer general queries about the conference schedule, venue, and facilities.
Assist attendees with same-day registration.
Assist with packing materials and swag bags for attendees.
Exhibitor Support
Assist exhibitors with assigned areas and relevant conference materials.
Provide directions to exhibitor booths and answer general inquiries from attendees.
Monitor exhibit areas to maintain order and security.
Advertisement
Diligently work to get conference-provided flyers etc., out to the mental health professionals and community via social media, arrange television and radio interviews with CSRA local stations.
Advertise specific sessions that may interest a particular occupation in the community, such as government leaders, teachers, and/or law enforcement etc.
Assist Gala Coordinator
2 check-in/registration/greeter
2 Floaters (These ppl will fill in any gaps)
2 silent auction attendants
Assist with obtaining silent auction items
Author's Corner
Assist with Advertisement
Secure Author for the event
Create participation guidelines
Set the deadline to participate
Create a participation registration/sign-up form
Arrangement blueprint of exhibitor/author's tables